Click Settings in the dropdown menu that opens. Click on the Settings gear icon in the upper right corner of your inbox. Log in to your UMN Email account. Configure Your Account to Use Email Apps by Enabling IMAP.Allow less secure apps: If you dont use 2-Step Verification, you might need to allow less secure apps to access your account. Please read my personal story about life as a diabetic and donate today.Important: If you sign in with OAuth, use your regular Google password. There are more steps about the basic process to setting up.If you enjoyed this post, or this blog, please make a secure tax-deductable donation to the American Diabetes Association. Select Enable IMAP within the IMAP access section.You've made the switch to Google Apps for Email and you'd like to set it up on your Mac.You can access your mail with a program like Outlook Express or Apple Mail. Why? Here's why:If youre trying to configure an additional Gmail address with IMAP access. The Hanselman Family has moved to Google Apps.This includes not just my wife, but also parents, brothers, cousins, in-laws, etc. Or at least, most Geek Families. Their previous 50 megs.However, we had a complex setup, as I assume most families do. Family members now have 10 gigs of space vs.
Family MemberHas medium sized local archive, but largely doesn't care.Create new AIM Mail Account. I married a Smith, so I'm the Support Department for them as well. The Pre-Migration SetupWe've got Two Families here, we'll say the Hanselman's and the Smith's. I've changed the names to protect the innocent, but all the tech is real. Foward new Gmail to Gmail for Apps.Uses standard ISP webmail. Also wants to keep Gmail account name.One-time import all from Gmail via POP. Kept last name at my insistence, wants both domains to go to the same place. Use Gmail Migration Tools to suck IMAP mail out.Already has existing Gmail account with 500 meg. Re-setup forwarding rules to work. Uses a BlackBerry.One-time Import via POP. Mail is deleted from online via POP.Has Hanselman email forwarded to work, but uses SmarterMail sometimes. Lots of important local mail. No local mail store.Large local store. Patition disk on mac for windows installHowever, I chose to put Hanselman.com as the primary domain, and "Smith" as the Domain Alias. Switching Two Domains over to Google Apps (Very Optional)I have two domains, one for each family's last name. I could certainly create a separate Google Apps account for each last name, and you're welcome to do that. Let's first do the switchover to Google Apps, then tackle each problem one at a time. Download for BlackBerry.At this point, we've got folks with Email stored ONLINE and folks with Email stored OFFLINE. Mail is deleted from online via POP after 7 days.Purchase gMove from LimitNone. Possible candidate for gMove from LimitNone.All three use the standard online email, but with the domain, not Import via POP.Massive (2 gigs+) offline store in Outlooks. So, if you've got and then make accounts for each one. This is important because you don't want anyone losing email. Switching MX (Mail) Records in DNSFirst, after creating a Google Apps account, make a new Google Apps User for each existing Email User at your existing domain. Upload it to your website, then come back and tell me about it, so I can go check to prove you own this domain." You'll need to do this for as many domain aliases as you set up. When you "claim" ownership for a Domain, Google will give you a big long number and say "go make a text file with this big long number inside, and name it this big long filename. I chose to leave a copy of messages on the server in case of a problem.If you have a LOT of email on your server, these emails will come in at a rate of about 100-200 per 10 minutes. For example, if you were and now you've moved to Gmail, just tell it the name of this account is The only thing that matters is that the username for logging into POP is correct and the POP Server is correct. Gmail will complain if you tell it your email is the SAME. Note that the name of this account doesn't matter. They keep all their email online and they are keeping their email addresses.Go into Gmail for Apps|Accounts and click Add a Mail Account. However, if you try the technique above and enter in pop.gmail.com, you'll get a complaint from Gmail for Apps that you can't import Gmail via POP. Check the manual first!)I'll be doing this migration via POP, but you can also use the Free gXFER tool from LimitNone for Gmail to Gmail Transfers.Hanselman Wife has an existing Gmail account and wants to keep all those emails. Transferring Mail into Gmail for Apps from *another Gmail account*(NOTE: Gmail has been considering a built in Gmail Import process, so this section will likely be old some day. Be patient, it will happen, and you can keep using Gmail while it does.I did this for Brother Hanselman and Three Brothers-In-Law Hanselman and they are all in business. Since we had two Domains, I setup email aliases per user as appropriate. Now, from the source email account, create a Forwarding Rule to the new account so that emails to the original account are forwarded to the new one.In the destination (now primary) Google for Apps Account make sure to add an Email Aliases for each email you want this user to be able to send as. However, don't worry, your emails won't be deleted in the source.Again, this is a long running thing, so be patient (possibly days of patience.) Ok, so this gets Hanselman Wife her email archives. Don't select "Leave a copy" because Gmail won't let you anyway. Also, note the non-standard port 995. First, in the original Gmail account, make sure you've enabled POP Email in Settings|Forwarding and POP and selected Enable POP for ALL MAIL.Then, logout, and login to your destination account in Google for Apps and from Add an Email Account, enter in the Gmail username and the POP Server as 66.249.93.109. Setup Google Apps On Outlook Free 2 GigFYI, it's WAY faster Thunderbird. It's really a very nice service, truly.Drag all your email over, folder by folder, into the newly configured IMAP store. Use imap.aol.com and smtp.aol.com. Add it to your local mail client as seen below. Transferring Mail into Gmail for Apps from Another Online Service via IMAPThe absolute easiest way to get your email into Gmail for Apps is if you have an IMAP server already. If so, just pay the money for a Google Premium Account and you've got migration tools available for you as seen below.If not, and you've got a local client like Thunderbird or Outlook, go to and get a free 2 gig account. Time is money, so I used gMOVE from LimitNone. Until then, you can do the IMAP trick above, or use a tool. Believe me, Google knows this is a problem and I'm 99% sure they are working on it.
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